NMC pulls up medical colleges not transferring AEBAS attendance IDs of faculty, issues warning
New Delhi: Referring to the complaints regarding the non-transfer of AEBAS IDs, the National Medical Commission (NMC) has pulled up medical institutes failing to transfer AEBAS IDs in a timely manner.
The apex medical commission has warned that strict action shall be taken against such medical college and institute including de-recognition, denial in increase of UG/PG seats etc.
Due to the non transfer of AEBAS IDs of those faculties are get transferred or appointed to a new medical institute, they face problems in marking their attendance.
Referring to this, NMC mentioned in the recent letter directed to the heads of all the medical colleges and institutes in the country, "The National Medical Commission has been receiving several complaints regarding non-transfer of AEBAS IDs in cases of transfer/ appointment of employee from on Medical College (MC) / Institute to another, which leads to difficulty in marking attendance and subsequent issues for such person."
Medical Dialogues had last year reported about the guidelines for implementing AEBAS in medical colleges. Back then, the Commission had directed all the medical colleges to install biometric attendance machine for regularly capturing the attendance of human resources as specified in the regulations.
The guidelines clearly stated, "If any faculty/demonstrator/tutor/senior resident retire/or has resigned/ or taken VRS from the Medical Colleges/Standalone PG Institute, then in such case nodal officer should block the attendance ID of such employee. In case of transfer/appointment of employee from one Medical College/Standalone PG Institute to another. Nodal officer should use transfer-out module of AEBAS system and receiving medical college nodal officer should transfer-in such employees."
Referring to the previous guidelines regarding implementing AEBAS including the transfer of AEBAS IDs, NMC IT section mentioned in the recent letter dated March 6, 2023, "You are requested to kindly refer to this Commission's Circular of even number dated 18-10-2022 (copy enclosed) regarding implementation of Adhaar Enabled Biometric Attendance System (AEBAS), Para 9 of which relates to blocking or transfer of AEBAS IDs from case to case basis, and to follow the advisory strictly to avoid undue delays in transfer of AEBAS IDs from one MC/ Institution to another. Copy of AEBAS Transfer Manual is also enclosed herewith for information and compliance."
"In case it is found that any MC/ institute is not transferring AEBAS ID of employees/ faculty who by transfer/ resignation join another Medical College/ Institute, and the previous MC/ Institute fails to transfer of AEBAS ID in a timely manner, strict action will take against such MC/ Institute which may include de-recognition, denial in increase of UG/ PG seats etc." warned the Commission.
The copy of the NMC letter has also been sent to the ACS/ Principal Secretaries/Secretaries of Department of Medical Education, DMEs of all States/UTs. In the letter, the Commission has also enclosed the circular that was issued last year regarding the process of implementing AEBAS system in all the medical colleges.
Guidelines for Aadhaar Enabled Biometric Attendance System (AEBAS) in Medical Colleges:
1. It is mandatory for Medical Colleges to get registration of faculty/ demonstrators /tutors/Senior Resident in AEBAS system.
2. Medical Colleges should install the AEBAS devices in sufficient number as per need and each device should be connected with the WiFi/ optical fiber internet connection for above mention seamless marking of the attendance for medical people. Medical Colleges should maintain AEBAS machines in working condition. Any glitches, fault, damage or shutting of machines should be avoided or addressed immediately by the Medical College/Standalone PG Institute so that daily data related to biometric attendance can be obtained. NMC will view seriously if biometric attendance data is not generated continuously without any reasons for more than 2 days.
3. Medical Colleges/Standalone PG Institutes should use preferably wall mounted fingerprint Aadhaar enabled STQC certified devices. In case of issue with finger print authentication for user then in such cases wall mounted IRIS scan based/wall mounted face recognition STQC certified devices which should be AEBAS competent can be used.
4. Medical Colleges should notify the office timing and circulate such timing to all the faculties/staff for strict adherence. It is expected that all Faculties/other Staff should follow the office timings/shift duties allotted to them.
5. All the above mentioned staff categories should be instructed to mark their attendance through Aadhaar Enabled Biometric Machines (AEBAS) twice per day (i.e. when they come to Medical College and when they leave the Medical College after work). Occasional exemption in either not marking attendance in time or out time marking of attendance should be done with the approval because of acceptable reasons of the compliant authority.
6. Govt. Medical Colleges/Standalone PG Institutes must follow their respective State/UT/Central Govt. rules for taking action against the employees for not following office timings in marking attendance on AEBAS. Private Medical Colleges should follow their own guidelines which should be in sync with NMC's regulations or guidelines in this regard.
7. AEBAS is only an IT platform for attendance for capturing or record. There is no change in the instructions relating to office hours, late attendance etc.
8. The faculties/demonstrators/tutors/Senior Residents on leave/official duty should mandatorily enter such details in the AEBAS through add leave and add tour module respectively.
9. If any faculty/demonstrator/tutor/senior resident retire/or has resigned/ or taken VRS from the Medical Colleges/Standalone PG Institute, then in such case nodal officer should block the attendance ID of such employee. In case of transfer/appointment of employee from one Medical College/Standalone PG Institute to another. Nodal officer should use transfer-out module of AEBAS system and receiving medical college nodal officer should transfer-in such employees.
10. Any breach of the cyber security/hacking of the online attendance monitoring system in any medical college should be brought to the notice of the NMC immediately.
11. Marking attendance of faculty/sr. residents/tutors/demonstrators through AEBAS is to be implemented immediately on a daily basis by all Medical colleges/Standalone PG Institutes. For any future renewal, recognition. CoR (Continuation of Recognition), surprise inspections, increase UG/PG seats, approval PG course, College applying for new establishment should register while they submit their application form. New Medical College. data from AEBAS portal will be used for decision making.
12. All Medical College/Standalone PG Institute will be responsible for proper operation and maintenance of AEBAS system & machines.
Apart from the guidelines, NMC has also discussed about the transfer module used for transfer the employees from one organization/unit to another. The commission has also discussed about the steps for transferring the employees.
To view the NMC notice, click on the link below:
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