JIPMER issues instructions For MBBS Students, Parents, Releases COVID-19 SOP
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Puducherry: Through a recent notice, the Jawaharlal Institute of Medical Sciences (JIPMER) has released the Important information to parents and students who have been allotted MBBS seats in JIPMER Puducherry and Karaikal campus along with the COVID-19 Standard Operating Procedure (SOP).
All the concerned candidates and parents are hereby requested to view the following details as released by the institute.
For JIPMER Puducherry candidates:
Elaborate precautionary procedures have been planned for COVID-19 prevention during the admission process and your cooperation is solicited. Please follow the procedures as outlined below.
Student Verification e-form:
All the candidates should fill the Student Verification e-form https://www.digialm.- com//EForms/configuredHtml/827/68596/application.html (or scan the QR code on the side). The form should be filled by ALL the candidates before reaching JIPMER.
Read the JIPMER MBBS 2020 Prospectus thoroughly.
Candidates residing in Puducherry
Candidates residing in Puducherry territory (excluding Karaikal, Mahe and Yanam) who are allotted MBBS seats in JIPMER Puducherry campus will NOT be placed in Quarantine. These candidates shall report directly to Blackwell House I (for girls) and International Students Hostel (for boys) on 2nd December 2020 at 9:00 AM. Candidates should report before 11:00 AM.
Certificate verification: The candidates should produce the following for verification and submission.
i) All the certificates in original (Annexure 1),
ii) One photocopy of all the Certificates,
iii) Six passport size photographs, and
iv) Demand draft for Rs. 12,620/- for Indian Nationals in favour of the Director, JIPMER, Puducherry payable at "Puducherry"
v) NRI/OCI candidates: Payment of USD 75,000 to be made in foreign currency by online transaction (the details will be communicated to the allotted candidates).
Medical Examination: After certificate verification, the candidates should undergo medical examination by a duly constituted Medical Board by JIPMER at Blackwell House I (for Girls) and International Hostel (for Boys) on the same day.
Candidates residing outside Puducherry(Outstation Candidates)
Candidates residing outside Puducherry (Karaikal, Mahe, Yanam, other States and Union Territories) who are allotted MBBS seats in JIPMER Puducherry will be placed in Quarantine. They can report to JIPMER for admission between 1st to 6th December 2020 (including Saturday and Sunday).
The candidates should adhere to the following steps mentioned below:
STEP 1: Steps to be taken before leaving hometown:
Travel plan: Outstation students are instructed to send their travel plan to the assigned office staff by filling the Google form https://forms.gle/QLLjtqYDVnZFAgyQ9 (or scan the QR code below with a mobile device) containing the information given below.
▪ Parents' contact details (updated contact phone number and email ID)
▪ Mode of travel
▪ City of departure
▪ Date and time of arrival at JIPMER, Puducherry
▪ Any COVID-19-related symptoms and co-morbidities#
This form should be filled as early as possible (preferably by 1st December 2020). If there are any queries, they may be emailed to jipmerstudentshelpline@gmail.com or send SMS/WhatsApp message on 9787244859.
• Essential items to carry: Each student must bring along the following essential items before entering JIPMER, Puducherry premises.
i) For personal protection:
3-ply face mask – minimum 100 numbers
Face shields – 2
ii) Supplies for daily and frequent sanitisation:
Hand sanitiser – 100 ml (5 Nos)
Liquid soaps for personal use in washrooms – 2 bottles
iii) For following social distancing norms in the mess
Food carriers and plates – 2 numbers
• The candidates MUST carry a Govt. photo ID proof & seat allotment order with them all the time.
STEP 2: Steps to be taken on reaching JIPMER, Puducherry:
On arrival at JIPMER, the candidates will be quarantined for 7 days. They should report DIRECTLY at the Quarantine facilities mentioned below (NOT at the Academic Section).
• GIRLS: Blackwell House-I (Adjacent to SSB Annexe)
• BOYS: International Hostel (Located behind Regional Cancer Centre)
Facilities available at quarantine facility: Double sharing accommodation with cot, mattress, pillow, chair, and table. Food will be made available at doorstep on payment basis from Common mess. Things that may be required: Bed sheets, pillow covers, bucket, mug, two tiffin carriers, plates, spoons, etc.
Social distancing norms, wearing of face masks, and hand hygiene should be always followed. A strict compliance is expected, failing which, the students may be placed in isolation and may not be permitted to appear for admission.
NOTE: The candidates will not be allowed to leave the quarantine facility during the quarantine period. Parents/accompanying persons will not be allowed inside the quarantine facility to meet the candidates. All the items required inside the quarantine facility should be brought by the candidates at entry. If parents choose to stay in Puducherry, they should make their own arrangements outside the campus. No arrangements for their accommodation will be made by JIPMER.
Certificate verification:
All the original certificates will be verified from 2nd to 4th December and on 8th December 2020 at the quarantine facility and retained by a team of personnel from Academic section. The students will have in their possession the following items:
i) All the certificates in original (Annexure I),
ii) one photocopy of all the certificates, and
iii) Demand draft for Rs. 12,620/- for Indian Nationals n favour of the Director, JIPMER, Puducherry payable at "Puducherry"
iv) NRI/OCI candidates: Payment of USD 75,000 to be made in foreign currency by online transaction (the details will be communicated to the allotted candidates).
Medical Examination: The candidates will undergo medical examination by a duly constituted board at Blackwell House I (for girls) and International Students Hostel (for boys) from 2nd to 4th December and on 8th December 2020.
End of quarantine: The students will be assessed for COVID-19 symptoms at the end of the quarantine period and a decision for further clinical evaluation will be taken.
Based on the evaluation, if the student is found to be COVID-19 positive, he/she will be placed in isolation with round-the-clock monitoring. He/she will be treated as advised by the COVID clinical team. Information about their health status will be communicated to the parents immediately.
COMMON INSTRUCTIONS TO PUDUCHERRY AND OUTSTATION CANDIDATES
Admission:
Please read thoroughly the MBBS Prospectus 2020 for JIPMER available on jipmer.edu.in for complete admission process (pages 13 to 16 in particular). Subject to certificate verification, medical board examination, payment of fees, and satisfying all the admission criteria, admission orders will be issued to the students.
NOTE: Failure to produce any of the required certificates in original and their photocopies during verification will lead to forfeiture of the allotted seat. No additional time or opportunity will be provided for producing the certificates. ID card will be issued to the candidates when ready.
Hostel accommodation:
Hostel accommodation will be provided only to outstation students after the completion of quarantine and admission process. The details are given in the Hostel Manual on JIPMER website.
The candidates opting for hostel should pay the following hostel charges before allotment of a room:
Establishment charges (per annum, non-refundable) - Rs. 6,000/-
Hostel caution deposit (refundable) - Rs. 5,000/-
Hostel mess deposit (refundable) - Rs. 3,000/-
Hostel room rent (double sharing, per annum, paid at the beginning of the year) - Rs. 6,000/-
Refund:
On vacating the hostel at any time after room allotment, hostel caution deposit and mess deposit will be refunded after adjusting for damages or dues. Room rent will be refunded for the full months not stayed. Establishment charges once paid will NOT be refundable.
Facilities available in hostel rooms: Double sharing accommodation with cot, a small storage cupboard, table, and chair. Things that may be brought by the students: mattress, pillow, bed sheet, pillow cover, buckets, mug, and personal items etc.
#Screening Process for students having Covid-19 related symptoms or recent high-risk exposure:
• Immediately on arrival, ONLY those students with symptoms of COVID-19 (fever, sore throat, body ache, etc.) should report to the "triage area" located in the SSB Annex (open 24 hours). The candidates will NOT be entertained if they are not wearing a face mask or do not carry a valid government photo ID and seat allotment order.
• Thermal scanning (temperature recording) will be done.
• COVID-19 screening/testing: The students will be screened for COVID symptoms and a sample will be collected for COVID-19 testing if necessary.
• After the above screening process, a decision will be taken on quarantine or isolation.
JIPMER follows various COVID-19 guidelines/orders issued by the Government of India/Union Territory of Puducherry from time to time. It is the students' responsibility to strictly adhere to the COVID-19 safety instructions and any breech may make them vulnerable to get infected. We request all the students to abide by the prescribed norms at all times to keep themselves safe. In spite of our best efforts, if a student acquires COVID-19 infection, he/she will be treated in JIPMER according to the JIPMER treatment protocol. However, JIPMER will not be responsible or liable for any prosecution in any such cases.
MBBS Phase I classes:
After the end of the quarantine period, the admitted students will join classes of Phase I MBBS from the next working day.
NOTE: The students will NOT be allowed to leave station after admission. Candidates should come prepared for staying in Puducherry and attending classes.
IMPORTANT (Instructions for PARENTS/GUARDIANS of Outstation candidates):
• Parents/guardians will NOT be allowed to meet their wards during Quarantine period for any purpose.
• Outside food, snacks, and beverage are not allowed inside Quarantine facility. Food cannot be sent by parents/guardians to the students. Mess food from Common Mess facility will be supplied to them in tiffin carriers (the students should bring two tiffin carriers).
• Items that are necessary for hostel stay can be purchased and handed over to the students after the quarantine period is over.
• JIPMER will NOT arrange accommodation for parents/guardians under any circumstances.
ANNEXURE 1
List of certificates to be submitted at the time of admission:
1. Identity proof (as mentioned in the NTA NEET Information Bulletin)
2. Admit Cards of Exam: Issued by NTA.
3. Result/ Rank letter: Issued by NTA.
4. Provisional allotment letter AND relieving order from the previous institution (if applicable) generated on-line.
5. Proof of Date of Birth (Birth Certificate or X Std. Certificate).
6. Pass Certificate: Of the qualifying examination.
7. Statement of marks: Of the qualifying examination.
8. Character and Conduct Certificate from the Head of the Institute last studied.
9. Residence Certificate issued by Revenue Authority not below the rank of Tahsildar / Aadhaar card.
10. For Other Backward Classes: Valid Non-Creamy Layer OBC certificate as detailed in JIPMER MBBS 2020 Prospectus page number 10 should be produced. Refer to the central list of OBC categories at http://www.ncbc.nic.in/User_Panel/CentralListStateView.aspx (Format as mentioned in the NTA NEET 2020 Information Bulletin, page 84, Appendix XI: Proforma for Other Backward Class (OBC-NCL) certificate.
11. For Scheduled Caste/ Scheduled Tribe, a Community Certificate, recently obtained from the competent authority – (as mentioned in the NTA NEET Information Bulletin page 83, Appendix X: Proforma for Scheduled Caste and Scheduled Tribe Certificate)
12. For Economically Weaker Sections (EWSs) candidates: They should produce the required Income & Asset Certificate as (as mentioned in the NTA NEET Information Bulletin)
13. Transfer Certificate: Issued from the Head of the Institution last studied.
14. Migration Certificate
15. For Puducherry domicile candidates: Residence Certificate / Employer Certificate as required in the JIPMER MBBS 2020 Prospectus page number 11 and 12. Refer to Annexure I in the same document. STRICTLY ONLY THOSE CANDIDATES ELIGIBLE UNDER PUDUCHERRY DOMICILE WILL BE GIVEN ADMISSION UNDER THIS CATEGORY.
16. For PwBD candidates: Medical Certificate from the authorised centres as listed in the NTA NEET Information Bulletin.
17. For Non-Resident Indian candidates: Recent NRI Status certificate of the parent or candidate issued by the Indian Embassy of the respective Country with the Embassy seal.
18. For Overseas Citizen of India: Certificate of Registration for Overseas Citizen of India.
Google Maps link for
Blackwell House I: https://goo.gl/maps/N5EBzAcqZDc2XMCE8
International Students Hostel: https://goo.gl/maps/qaUnvU3cKJvam4UF6
MBBS Prospectus: Visit www.jipmer.edu.in or use the URL https://www.jipmer.edu.in/sites/default/files/MBBS Prospectus 2020 for JIPMER Puducherry and JIPMER Karaikal.pdf to access JIPMER MBBS 2020 Prospectus or scan the QR code on the side:
To view the official notice, click on the following link:
For JIPMER Karaikal candidates:
Elaborate precautionary procedures have been planned for COVID-19 prevention during the admission process and your cooperation is solicited. Please follow the procedure as outlined below.
Filling online form:
All the candidates should fill the Student Verification e-form https://www.digialm.- com//EForms/configuredHtml/827/68596/application.html (or scan the QR code on the side). The form should be filled by ALL the candidates before reaching JIPMER.
Read the JIPMER MBBS 2020 Prospectus thoroughly.
REPORTING DATE: 7th December 2020 (Monday) at JIPMER Puducherry campus for admission process. DO NOT report on other dates. Admission process for JIPMER Karaikal will be conducted ONLY at Puducherry campus and NOT at Karaikal campus.
ALL CANDIDATES (Outstation and those residing in Karaikal):
Certificate verification and Medical Board Examination of candidates allotted seats in JIPMER Karaikal campus will be conducted in the forenoon of 7th December 2020 at JIPMER Puducherry campus. These procedures will NOT be held in Karaikal. Candidates should report directly to Blackwell House I (for girls) and International Students Hostel (for boys) at 8:30 AM. JIPMER will not be responsible for delay in the candidates' arrival. All the candidates are therefore, asked to make suitable arrangements to reach on time.
Certificate verification: The candidates should produce the following for verification and submission.
i) All the certificates in original (Annexure 1),
ii) one photocopy of all the certificates,
iii) six passport size photographs, and
iv)Demand draft for Rs. 12,620/- for Indian Nationals in favour of the Director, JIPMER, Puducherry payable at "Puducherry"
v) NRI/OCI candidates: Payment of USD 75,000 to be made in foreign currency by online transaction (the details will be communicated to the allotted candidates)
NOTE: Failure to produce all the required certificates in original and their photocopies during verification will lead to forfeiture of the allotted seat. No additional time or opportunity will be provided for producing the certificates.
Medical Examination: All candidates will undergo a Full Medical Examination by a duly constituted Medical Board by JIPMER in the forenoon itself immediately following certificate verification. Therefore, all the candidates are asked to report not later than 8:30 AM in the morning with a Demand Draft as mentioned above. No additional time will be given for getting a Demand Draft on the same day.
Admission:
Please read thoroughly the MBBS Prospectus 2020 for JIPMER available on jipmer.edu.in for complete admission process (pages 13 to 16 in particular). Admission orders will be issued to the students subject to certificate verification, medical board examination, payment of fees, and satisfying all the admission criteria.
Two buses will be arranged for transporting the students from Puducherry to Karaikal in the afternoon of the same day. The approximate distance is 135 kilometres and will take 3.5 hours by road.
If parents want to accompany their wards to Karaikal, they will have to make separate travel arrangements from Puducherry to Karaikal.
Candidates residing in Puducherry and candidates residing outside Puducherry(Outstation candidates):
Quarantine Rules
Candidates residing outside Karaikal (Puducherry, Mahe, Yanam, and other states and Union Territories) will undergo quarantine at JIPMER Karaikal campus after the completion of admission process at JIPMER Puducherry campus.
The candidates should adhere to the following steps:
STEP 1: Steps to be taken before leaving hometown:
Essential items to carry: Each student must bring along the following essential items before entering JIPMER, Karaikal premises.
i) For personal protection:
3-ply face mask minimum 100 numbers
Face shields 2
ii) Supplies for daily and frequent sanitization:
Hand sanitizer 100 ml (5 Nos)
Liquid soaps for personal use in washrooms 2 bottles
Dishwashing liquid for cleaning their utensils during the quarantine period.
iii) For following social distancing norms in the mess
Food carriers, plates, water bottles & tumblers 2 numbers each
The candidates MUST bring a government photo ID proof and carry it with them all the time.
STEP 2: Steps to be taken on reaching JIPMER, Karaikal:
On arrival at Karaikal, the outstation candidates will be quarantined for 7 days. They will be taken directly to the quarantine facilities in the hostel. Rooms will be allotted to the students on arrival and parents are therefore advised not to wait outside the quarantine facility (hostel).
Facilities available at quarantine facility: Double sharing accommodation with cot, chair, and table. Food will be made available at doorstep on payment basis. Things that may be required: Bed sheets, mattress, pillow, pillow covers, bucket, mug, two food carriers, plates, spoons, etc.
Social distancing norms, wearing of face masks, and hand hygiene should always be followed strictly.
A strict compliance is expected, failing which, the students may be placed in isolation and may face disciplinary action.
NOTE: The candidates will not be allowed to leave the quarantine facility during the quarantine period. Parents/accompanying persons will not be allowed inside the quarantine facility to meet the candidates. All the items required inside the quarantine facility should be brought by the candidates at entry. If parents choose to stay in Karaikal, they should make their own arrangements outside the campus. No arrangements for their accommodation will be made by JIPMER.
End of quarantine: The students will be assessed for COVID-19 symptoms at the end of the quarantine period and a decision for further clinical evaluation will be taken.
Based on the evaluation, if the student is found to be COVID-19 positive, he/she will be placed in isolation with round-the-clock monitoring. He/she will be treated as advised by the COVID clinical team. Information about their health status will be communicated to the parents immediately. Covid-19 positive students will not be permitted to join the classes until recovery.
Hostel accommodation:
Hostel accommodation will be provided only to outstation students. Rooms will be provisionally allotted on the day of admission and fee payment should be made online. The details are given in the Hostel Manual on JIPMER website.
The candidates opting for hostel should pay the following hostel charges at the time of allotment of a room: Establishment charges (per annum, non-refundable) - Rs. 6,000/-
Hostel caution deposit (refundable) - Rs. 5,000/-
Hostel mess deposit (refundable) - Rs. 3,000/-
Hostel room rent (double sharing, per annum, paid at the beginning of the year) - Rs. 6,000/-
Refund:
On vacating the hostel at any time after room allotment, hostel caution deposit and mess deposit will be refunded after adjusting for damages or dues. Room rent will be refunded for the full months not stayed. Establishment charges once paid will NOT be refundable.
Facilities available in hostel rooms: Double sharing accommodation with cots, a small storage cupboard, table, and chair. Things that may be required to be brought by the students: mattress, pillow, bed sheet, pillow cover, buckets, mug, etc.
#Screening Process for students having Covid-19 related symptoms or recent high-risk exposure:
Immediately on arrival at JIPMER Puducherry campus on 7th December 2020, ONLY those students with symptoms of COVID-19 (fever, sore throat, body ache, etc.) should report to the Triage area located in the SSB Annex (open 24 hours). The candidates will NOT be entertained if they are not wearing a face mask or do not carry a valid government photo ID and seat allotment order.
• Thermal scanning (temperature recording) will be done.
• COVID-19 screening/testing: The students will be screened for COVID symptoms and a sample will be collected for COVID-19 testing if necessary.
After the above screening process, a decision will be taken on quarantine or isolation.
JIPMER follows various COVID-19 guidelines/orders issued by the Government of India/Union Territory of Puducherry from time to time. It is the students' responsibility to strictly adhere to the COVID-19 safety instructions and any breech may make them vulnerable to get infected. We request all students to abide by the prescribed norms at all times to keep themselves safe. In spite of our best efforts, if a student acquires COVID-19 infection, he/she will be treated in Karaikal GH. JIPMER will not be responsible or liable for any prosecution in any such cases.
MBBS Phase I classes:
After the end of the quarantine period, the admitted students will join classes of Phase I MBBS from the next working day.
NOTE: The students will NOT be allowed to leave station after admission. Candidates should come prepared for staying in Karaikal and attending classes.
IMPORTANT (Instructions for PARENTS/GUARDIANS of Outstation candidates):
• Parents/guardians will NOT be allowed to meet their wards during Quarantine period for any purpose.
• Outside food, snacks, and beverage are not allowed inside Quarantine facility. Food cannot be sent by parents/guardians to the students. Mess food will be supplied to them in tiffin carriers (the students should bring two tiffin carriers).
• Items that are necessary for hostel stay can be purchased and handed over to the students after the quarantine period is over.
• JIPMER will NOT arrange accommodation for parents/guardians under any circumstances.
Dean (JIPMER, Karaikal)
Dean (Academic), JIPMER
ANNEXURE 1
List of certificates to be submitted at the time of admission:
1. Identity proof (as mentioned in the NTA NEET Information Bulletin)
2. Admit Cards of Exam: Issued by NTA.
3. Result/ Rank letter: Issued by NTA.
4. Provisional allotment letter AND relieving order from the previous institution (if applicable) generated on-line.
5. Proof of Date of Birth (Birth Certificate or X Std. Certificate).
6. Pass Certificate: Of the qualifying examination.
7. Statement of marks: Of the qualifying examination.
8. Character and Conduct Certificate from the Head of the Institute last studied.
9. Residence Certificate issued by Revenue Authority not below the rank of Tahsildar / Aadhaar card.
10. For Other Backward Classes: Valid Non-Creamy Layer OBC certificate as detailed in JIPMER MBBS 2020 Prospectus page number 10 should be produced. Refer to the central list of OBC categories at http://www.ncbc.nic.in/User_Panel/CentralListStateView.aspx (Format as mentioned in the NTA NEET 2020 Information Bulletin, page 84, Appendix XI: Proforma for Other Backward Class (OBC-NCL) certificate. 11. For Scheduled Caste/ Scheduled Tribe, a Community Certificate, recently obtained from the competent authority – (as mentioned in the NTA NEET Information Bulletin page 83, Appendix X: Proforma for Scheduled Caste and Scheduled Tribe Certificate)
12. For Economically Weaker Sections (EWSs) candidates: They should produce the required Income & Asset Certificate as (as mentioned in the NTA NEET Information Bulletin)
13. Transfer Certificate: Issued from the Head of the Institution last studied.
14. Migration Certificate
15. For Puducherry domicile candidates: Residence Certificate / Employer Certificate as required in the JIPMER MBBS 2020 Prospectus page number 11 and 12. Refer to Annexure I in the same document. STRICTLY ONLY THOSE CANDIDATES ELIGIBLE UNDER PUDUCHERRY DOMICILE WILL BE GIVEN ADMISSION UNDER THIS CATEGORY.
16. For PwBD candidates: Medical Certificate from the authorised centres as listed in the NTA NEET Information Bulletin.
17. For Non-Resident Indian candidates: Recent NRI Status certificate of the parent or candidate issued by the Indian Embassy of the respective Country with the Embassy seal.
18. For Overseas Citizen of India: Certificate of Registration for Overseas Citizen of India.
Google Maps link for
Blackwell House I: https://goo.gl/maps/N5EBzAcqZDc2XMCE8
International Students Hostel: https://goo.gl/maps/qaUnvU3cKJvam4UF6
MBBS Prospectus: Visit www.jipmer.edu.in or use the URL https://www.jipmer.edu.in/sites/default/files/MBBS Prospectus 2020 for JIPMER Puducherry and JIPMER Karaikal.pdf to access JIPMER MBBS 2020 Prospectus or scan the QR code on the side
To view the official notice, click on the following link:
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