NMC reiterates Guidelines for implementing Aadhaar Enabled Biometric Attendance System in Medical Colleges

New Delhi: The National Medical Commission (NMC) has released the Guidelines for the implementation of the Aadhaar Enabled Biometric Attendance System in Medical Colleges.

Issuing a notice in this regard, the NMC referred to its 'Minimum Requirement for Annual MBBS Admissions Regulation, 2020', Section-A.1.15(a) which mentions:

a) Biometric attendance:

i) All Medical Colleges/Institutions shall install biometric attendance machine for regularly capturing the attendance of human resources as specified in these regulations.

ii) The biometric attendance shall be made available on the Medical College Website in the form of daily attendance dashboard. The Commission may seek from the Medical Colleges/Institutions, such record of attendances during or after assessment.

iii) The installation and maintenance of the biometric attendance system shall be the responsibility of the Medical Colleges/ Institutions

The NMC then referred to PGMER-2000, Section-11.1 wherein regular monitoring of regular attendance is stipulated.

In order to effectively implement the aforesaid regulations, the National Medical Commission had earlier issued instructions to implement AEBAS devices for biometric attendance.

The guidelines for implementation of AEBAS in all Medical Colleges/Standalone PG Institutes are attached herewith for necessary implementation by all Medical College/Standalone PG Institutes regulated by NMC.

Guidelines for Aadhaar Enabled Biometric Attendance System (AEBAS) in Medical Colleges

1. It is mandatory for Medical Colleges to get registration of faculty/ demonstrators /tutors/Senior Resident in AEBAS system.

2. Medical Colleges should install the AEBAS devices in sufficient number as per need and each device should be connected with the WiFi/ optical fiber internet connection for above mention seamless marking of the attendance for medical people. Medical Colleges should maintain AEBAS machines in working condition. Any glitches, fault, damage or shutting of machines should be avoided or addressed immediately by the Medical College/Standalone PG Institute so that daily data related to biometric attendance can be obtained. NMC will view seriously if biometric attendance data is not generated continuously without any reasons for more than 2 days.

3. Medical Colleges/Standalone PG Institutes should use preferably wall mounted fingerprint Aadhaar enabled STQC certified devices. In case of issue with finger print authentication for user then in such cases wall mounted IRIS scan based/wall mounted face recognition STQC certified devices which should be AEBAS competent can be used.

4. Medical Colleges should notify the office timing and circulate such timing to all the faculties/staff for strict adherence. It is expected that all Faculties/other Staff should follow the office timings/shift duties allotted to them.

5. All the above mentioned staff categories should be instructed to mark their attendance through Aadhaar Enabled Biometric Machines (AEBAS) twice per day (i.e. when they come to Medical College and when they leave the Medical College after work). Occasional exemption in either not marking attendance in time or out time marking of attendance should be done with the approval because of acceptable reasons of the compliant authority.

6. Govt. Medical Colleges/Standalone PG Institutes must follow their respective State/UT/Central Govt. rules for taking action against the employees for not following office timings in marking attendance on AEBAS. Private Medical Colleges should follow their own guidelines which should be in sync with NMC's regulations or guidelines in this regard.

7. AEBAS is only an IT platform for attendance for capturing or record. There is no change in the instructions relating to office hours, late attendance etc.

8. The faculties/demonstrators/tutors/Senior Residents on leave/official duty should mandatorily enter such details in the AEBAS through add leave and add tour module respectively.

9. If any faculty/demonstrator/tutor/senior resident retire/or has resigned/ or taken VRS from the Medical Colleges/Standalone PG Institute, then in such case nodal officer should block the attendance ID of such employee. In case of transfer/appointment of employee from one Medical College/Standalone PG Institute to another. Nodal officer should use transfer-out module of AEBAS system and receiving medical college nodal officer should transfer-in such employees.

10. Any breach of the cyber security/hacking of the online attendance monitoring system in any medical college should be brought to the notice of the NMC immediately.

11. Marking attendance of faculty/sr. residents/tutors/demonstrators through AEBAS is to be implemented immediately on a daily basis by all Medical colleges/Standalone PG Institutes. For any future renewal, recognition. CoR (Continuation of Recognition), surprise inspections, increase UG/PG seats, approval PG course, College applying for new establishment should register while they submit their application form. New Medical College. data from AEBAS portal will be used for decision making.

12. All Medical College/Standalone PG Institute will be responsible for proper operation and maintenance of AEBAS system & machines.

To view the official Notice, Click here :  https://medicaldialogues.in/pdf_upload/19102022-188466.pdf