NBE invites applications from hospitals seeking accreditation for Post MBBS two year Diploma courses January- February 2023 Cycle
Check out schedule, application process, Accreditation criteria, Fee, stipend, minimum qualifications for consultants, Guidelines for Accredited Hospital
New Delhi: The National Board of Exmainations (NBE) has invited Applications from the hospitals for seeking accreditation for Post MBBS two-year Diploma courses.
NBEMS has launched Post MBBS two-year Diploma courses in the following Broad specialties:
Post MBBS Diploma Courses
S. No. | Specialty | Name of the Qualification |
| 1 | Anesthesiology | DA (NBEMS) |
| 2 | Obstetrics & Gynaecology | DGO (NBEMS) |
| 3 | Paediatrics | DCH (NBEMS) |
| 4 | Family Medicine | D Fam. Med. (NBEMS) |
| 5 | Ophthalmology | DO (NBEMS) |
| 6 | Otorhinolaryngology (ENT) | DLO (NBEMS) |
| 7 | Radio Diagnosis | DMRD (NBEMS) |
| 8 | Tuberculosis & Chest Disease | DTCD (NBEMS) |
The above Diploma qualifications are recognized medical qualifications as per the Gazette of India notification dated 06-08-2020.
The NBE has released the information bulletin for the concerned hospitals and the authorities are advised to check out the schedule, application process, Accreditation criteria, Fee, stipend, minimum qualifications for consultants, Guidelines for Accredited Hospital as mentioned below.
The application forms have to be submitted only in online mode through Online Accreditation Application Portal (OAAP) which can be accessed through NBEMS website www.natboard.edu.in
IMPORTANT DATES
Start Date for online submission of the application form | 23-01-2023 |
Last Date for online submission of the application form | 31-03-2023 |
Last Date for receipt of the Hard Copy of the application form at NBEMS Office. | 14-04-2023 |
Applying for Accreditation with NBEMS
General Instructions
National Board of Examinations in Medical Sciences (NBEMS) accredits hospitals/institutions for running Post MBBS 02 years Diploma courses in eight Broad specialties.
The hospitals/institutions willing to run any of these courses can apply for Accreditation with NBEMS.
The hospitals running three years DNB courses in any of the eight specialties can also apply for Diploma Courses with the same infrastructure. However, the faculty which has been considered for the DNB course will not be considered for the Diploma course i.e. the applicant hospital shall be required to have separate faculty for the Diploma courses.
MCI/NMC courses and NBEMS Diploma course cannot run concurrently in the same specialty in the same hospital as they share same beds, resources and faculty.
The grant of accreditation is solely at the discretion of NBEMS and subject to the fulfilment of the minimum Accreditation criteria prescribed by NBEMS.
Mere online registration of the applicant hospital/ online submission of the application form/ payment of accreditation fee/ fulfilment of the prescribed accreditation criteria does not render an applicant hospital/institute eligible for the grant of accreditation or imply that NBEMS must accredit the applicant hospital/institute.
NBEMS reserves its absolute rights to alter/modify/delete/amend any or all of the criteria as given in this information bulletin at any stage during the process.
Applicant hospital/institute shall have no rights or equity in their favour merely because they have submitted their application seeking accreditation with NBEMS.
Applicant hospitals/institutes are required to study the information bulletin and instructions for fulfilment of eligibility criteria before submitting the application form.
Instructions in this information bulletin are liable to be changed based on the decision(s) taken by NBEMS from time to time. Please refer to the NBEMS website www.natboard.edu.i n for updates.
The existing schedule, pattern, policy and guidelines for accreditation are for ready reference only but are not to be treated for the fact that the NBEMS is bound to follow the same in future. In case of any ambiguity in interpretation of any of the instructions/terms / rules / criteria regarding the determination of eligibility / grant of accreditation/any of the information contained in the information bulletin, the interpretation of NBEMS shall be final and binding on all the parties. NBEMS reserves its rights to relax any of the criteria/clause if so deemed appropriate in case of grant of fresh/renewal accreditation.
Submission of false information or fabricated records for the purpose of seeking accreditation may lead to disqualification for accreditation and debarment from seeking accreditation in future as well.
Applications of applicant hospitals/institutes seeking accreditation with NBEMS which do not fulfil the minimum criteria prescribed, may be summarily rejected by NBEMS at Pre - Assessment stage.
The grant of accreditation by NBEMS is purely provisional and is governed by the terms and conditions as stated in the accreditation agreement. A copy of the same will be sent across to the hospital after it has been accredited by NBEMS.
Applicant hospital/institute may kindly note that use of any agent or agency or any party who is not an employee or office bearer of the applicant hospital/institute for the purpose of preparing, drafting, submitting and/or representing the applicant hospital/institute is strictly prohibited. In the event of such an instance been brought to the notice of NBEMS, NBEMS reserves its absolute right to summarily reject the application besides further action as may be deemed appropriate including but not limited to debarment from filing application seeking accreditation in future.
Statements made by the applicant hospital shall be certified by the Head of the Institute at appropriate place and the claims made in the application shall be supported by relevant document(s).
Applications submitted by the hospital/institute not found to be compiled in accordance with the prescribed guidelines may not be processed.
The applicant hospitals are required to provide correct, updated and factual information at the time of online submission of the application form. Additional information is required to be furnished by the applicant hospitals whenever sought by NBEMS or if there are changes in the faculty or infrastructure of the applicant hospitals pursuant to the submission of the application form.
Request for change in the specialty/clubbing of applications will not be considered under any circumstances.
The application form has to be submitted as per the guidelines for application forms completion, printing and submission as contained in this information Bulletin and Online Accreditation Application Portal.
The applications for accreditation of a hospital/institute for NBEMS Diploma courses shall be invited twice a year as per the following schedule:
• January/February Application Cycle
• July/August Application Cycle
The jurisdiction for any dispute shall be at New Delhi only.
Online Accreditation Application Portal
Applicant hospitals/institutes shall be required to submit the application form online through Online Accreditation Application Portal (OAAP) as per the steps indicated below.
Create a User – Online (Click here for details)
Create a profile of the applicant hospital – Online. The hospital profile will be verified by NBEMS. The applicant hospital cannot submit the application unless the profile is verified by NBEMS. (Click here for details)
Fill the online application form – (Click here for details)
Complete the application form and upload Annexure - Online
Fee payment through online payment portal – Online
Print and submit the hard copy of the Application form – Offline
Application Compilation & Submission
The application submission is a two-step process comprising of:
Online submission of the application form as indicated in para 3.23
Submission of hard copy of the application form as indicated in para 3.25, 3.26 & 3.27
On successful online submission of the application form, the hospital shall be able to take print outs of the application form and the annexures that have been uploaded.
The applicant hospital shall be required to submit the duly signed & stamped hard copy print-outs of the application form along with the necessary annexures, covering letter and the payment receipt.
The hard copy of the application form should reach NBEMS office at the following address latest by 14-04-2023. Applications received thereafter shall not be considered.
To,
Accreditation Department
National Board of Examinations in Medical Sciences,
Medical Enclave,
Ansari Nagar, New Delhi -110029
Mere online submission of the application form without submission of the hard copy shall render the application as ‘unsubmitted’.
Accreditation Fee
Applicant hospital/institute seeking fresh accreditation or renewal of accreditation in any specialty are required to pay an accreditation fee of Rs. 2,00,000/- Plus GST @18% for each specialty. The online application form fee for each specialty is Rs. 3,000/- Plus GST @5%.
The application fee to be paid for each application form is tabulated below:
Accreditation Fee for each Specialty | Rs 2,00,000/-* |
GST @ 18% on Accreditation fee | Rs. 36,000/- |
Application Form Fee | Rs. 3,000/- |
GST @ 5% on Accreditation fee | Rs. 150/- |
Total fee to be paid per specialty | Rs. 2,39,150/- |
*Defence Institutions are exempted from submitting Accreditation Fees of Rs.2,00,000/-. However, the Application Form Fees of Rs. 3,000/- + GST @ 5% shall be required to be paid.
Applicant hospital/institute shall be able to pay the above-mentioned fee only through Online Payment Portal of NBEMS. Payment made through any other portal shall not be accepted.
The application form shall only be considered as successfully submitted only if the accreditation fees has been paid successfully to NBEMS. NBEMS shall not be responsible for any transaction failure or delay in processing of transaction.
Partial refund of Accreditation Fee is admissible under following conditions:
| Refund of Accreditation Fee admissible* | Terms & Conditions |
| 90% of total fee | If the application is withdrawn by the applicant hospital/institute within 4 weeks of the last date of online application submission to NBEMS. Incomplete application which is summarily rejected without subjecting it to a detailed “Pre-assessment processing”. |
| Refund of Accreditation Fee admissible* | Terms & Conditions |
| 50% of total fee# | If the application is withdrawn by the applicant hospital / institute after 4 weeks of the last date for online application submission to NBEMS but before the assessment of the applicant department by NBEMS appointed assessor. If the application is rejected at preassessment level (prior to assessment of the department by NBEMS appointed assessor) due to non-fulfilment of minimum accreditation criteria and/or the hospital fails to submit definite compliance within stipulated time (if so required) to the Pre - Assessment deficiencies communicated to the hospital by NBEMS. |
| No refund shall be admissible | Once the assessment of the applicant department has been conducted by NBEMS |
Application Form Fee of Rs. 3,000/- + GST @ 5% on Application Form Fee (i.e. a total of Rs. 3150/-) is non-refundable under any circumstance.
GST paid by the hospital shall be refunded proportionately. For Example:
| Refundable Fee | Amount | GST Refundable | Total Refund |
| 90% of Accreditation fees | Rs.1,80,000/- | Rs.32,400/- | Rs.2,12,400/- |
| 50% of Accreditation fees | Rs.1,00,000/- | Rs.18,000/- | Rs.1,18,000/- |
The fees for accreditation will not be carried forward to a future date and/or for another application.
Application form submitted to NBEMS without payment of Accreditation Fees including GST shall not be processed.
Processing of Application:
The application processing sequence is shown as follows:
Grossly incomplete applications or applications not fulfilling the minimum accreditation criteria shall be closed at Pre assessment level i.e. without undertaking any physical assessment/ inspection of the applicant hospital.
Compliance submission to Pre - Assessment Deficiencies: The applicant hospital shall be permitted to submit to NBEMS the compliance to deficiencies noted in pre-assessment processing of the applications.
Assessment of the applicant hospital: NBEMS shall be appointing an assessor to undertake the physical assessment /inspection of the hospital with regards to infrastructure, facilities, faculty, patient load and other related information. The assessment schedule will be intimated to the applicant hospital 2 weeks in advance. The exact date of physical assessment along with the details of NBEMS appointed assessor shall be informed to the applicant hospital 1-2 days prior to the date of assessment/inspection.
Post Assessment Processing: Application form and the documents submitted by the hospital along with the assessment report of NBEMS appointed assessor shall be placed before the NBEMS Accreditation Committee.
The decision of the Accreditation committee shall be communicated to the hospital after it is approved by Governing Body of NBEMS.
It usually takes 6-9 months to complete the processing of the application form (from the date of receipt of the hard copy of the application form at NBEMS till approval from the Governing Body, NBEMS and communication of the final outcome to the applicant hospital).
The accreditation, if granted by NBEMS, is purely provisional and is valid for a period of up to five years. Once the accreditation is granted to the applicant hospital in any specialty, the hospital will be required to sign an Accreditation Agreement which contains the various terms & conditions applicable to the accredited hospital. A copy of Sample Accreditation Agreement can be seen at Annexure 2. The applicant hospital may note that the grant of accreditation is purely provisional and non-compliance of the Accreditation Agreement shall lead to withdrawal of accreditation by NBEMS
Annual Review of Accreditation:
NBEMS shall undertake an annual review of the accredited department in the 3rd year of the accreditation cycle, to ensure that the hospital is complying with the terms & conditions of the Accreditation Agreement and is fulfilling the minimum NBEMS accreditation criteria
The accredited Post MBBS Diploma seat of a department may be excluded from the counselling seat matrix if the hospital fails to successfully complete the annual review of the concerned specialty.
Minimum Accreditation Criteria
The Applicant Hospital
Clinical establishment:
The applicant Hospital/Institute should be a clinical establishment having requisite infrastructure of minimum prescribed beds providing comprehensive OPD and IPD based medical services in a single campus. Any clubbing of infrastructure, facilities and faculty of multiple hospitals/units of the applicant hospital is not permitted for seeking accreditation in the name of the applicant hospital.
The applicant hospital should have a minimum of 02 years of standing in clinical establishment before it can be considered for commencement of NBEMS Diploma courses. However, the hospital can apply for seeking accreditation with NBEMS after completing 01 year in clinical operations. Years in clinical operation should be substantiated with supportive documents such as certificate of registration of the applicant hospital under applicable acts & rules. Failure to substantiate the minimum required period in clinical operations (i.e. at least 01 year by the last date of application submission) with supportive documents shall invite closure of the application.
Mandatory regulatory / licensing approvals and all statutory requirements / clearances should have been obtained from appropriate administrative authorities / State Government / Central Government / Pollution Control Board Certificate / Municipal corporations and various councils. It shall be the responsibility of the hospital to obtain the necessary clearances and NBEMS shall not be responsible if the hospital fails to obtain or comply any required mandatory certifications such as, but not limited to:
Certificate of Registration of the hospital under applicable Acts and Rules*
Pollution Control Board Certificate issued by State Government for Biomedical waste Management*
Valid Fire Safety Certificate from State Fire Department
Building Complex Occupancy Certificate
Certificate of Incorporation of Parent Company/ Certificate of Registrar of Society (if applicable)
AERB approval for operations of Medical Diagnostic Equipments (X-rays, CT Scan, MRI, PET Scan, Linear Accelerator etc.)
Certificate issued by State Government to the agency which is authorised for BioMedical waste management of the applicant hospital
Other regulatory approvals which may be specific to the specialty applied for seeking accreditation
Bed strength of the applicant hospital
Hospitals having a minimum of 100 operational beds are eligible to seek accreditation with NBEMS for Diploma courses as indicated in Table 2 at page no. 4. However, hospitals which are exclusive centres for Ophthalmology should have minimum of 10 operational beds for being considered for accreditation for Diploma course in Ophthalmology.
The total number of operational beds in the hospital (as claimed to be authorized for commissioning) has to be certified with supportive documents such as “Consent to Operate” authorization from State Pollution Control Board (SPCB).
The consent to operate for claimed total beds should have been granted by SPCB before the last date of application submission. Applications submitted to SPCB for seeking consent for expansion of beds or consent granted by SPCB for expansion shall not be considered in lieu of consent to operate certificate issued by SPCB. Failure to substantiate the claimed number of total operational beds in the hospital with supportive documents shall invite closure of the application.
Requirements in applicant departments
Beds in the applicant department/specialty of the hospital: While the applicant hospital should be having at least 100 operational beds (except for Diploma in Ophthalmology), the requirement of beds in the specialty/department for each of the eight NBEMS diploma courses is tabulated below:
Beds & other Infrastructural requirement for NBEMS Diploma courses
| Departments | Minimum Beds required in the department |
| Obstetrics & Gynaecology | 20 Beds |
| Tuberculosis & Chest Disease | 20 Beds |
| Paediatrics | 20 Beds |
| Family Medicine Anaesthesiology Radio Diagnosis | 40 Beds 10 beds each in General Medicine, General Surgery, Obstetrics & Gynaecology, and Paediatrics. Beds for Family Medicine Diploma courses may overlap with other specialties. For example:150 bedded hospital with 20 beds each in General Medicine, General Surgery, Paediatrics and Obstetrics & Gynaecology may seek accreditation for diploma courses in all the respective specialties and also in Family Medicine. The Paediatrics or General Medicine Department shall be the nodal department for Family Medicine. Reference is made to optimal case load in clinical disciplines and associated labs and facilities. Essential equipments and specialty specific modalities required should be available. In certain disciplines, access to IPD services and operative infrastructure shall be assessed. For NBEMS Diploma in Radio Diagnosis, the department of Radio Diagnosis should be an integral part of the hospital and must have the following imaging modalities: • CR/DR • Ultrasound including colour Doppler • Spiral / multi slice CT The department of Radio Diagnosis should be in possession of all regulatory clearances namely AERB / Bio-medical radioactive waste management / radiation physics and radiology workstation. |
| Ophthalmology | 10 beds |
| Otorhinolaryngology (ENT) | 10 beds |
Faculty in the applicant department/specialty
The applicant hospital should have minimum required faculty in each applicant department.
The applicant department should have 01 Senior Consultant or 02 Junior Consultants for being considered eligible for Diploma courses.
• Sr. Consultant: Should have a minimum of 5 years of experience after qualifying MD / MS/ DNB or equivalent in the specialty concerned.
• Jr. Consultant: Should have a minimum of 2 years of experience after qualifying MD/ MS/ DNB or equivalent in the specialty concerned.
• The qualification in the specialty should be a recognized qualification as per the provisions of IMC/NMC Act.
The minimum eligible qualifications & experience to qualify as Senior or Junior consultants for different NBEMS Diploma courses is tabulated as below:
| Minimum Eligible Qualification & Experience of Faculty for Diploma courses | |||
| Specialty | Minimum Eligible Qualification(s) | Minimum Experience after PG in Minimum Eligible Qualification | |
| Senior Consultant | Junior Consultant | ||
| Anaesthesiology | DNB/MD (Anaesthesiology) or equivalent | 5 Years | 2 Years |
| Obstetrics & Gynaecology | DNB/MS/MD (Obstetrics & Gynaecology) or equivalent | 5 Years | 2 Years |
| Ophthalmology | DNB/MS/MD (Ophthalmology) or equivalent | 5 Years | 2 Years |
| Otorhinolaryngology (ENT) | DNB/MS (ENT) or equivalent | 5 Years | 2 Years |
| Paediatrics | DNB/MD (Paediatrics) or equivalent | 5 Years | 2 Years |
| Radio Diagnosis | DNB/MD (Radio Diagnosis) or equivalent | 5 Years | 2 Years |
| Tuberculosis & Chest Disease | DNB/MD (Tuberculosis & Respiratory Diseases /Respiratory Diseases/ Pulmonary Medicine) or equivalent | 5 Years | 2 Years |
| Family Medicine | DNB / MD / MS (Family Medicine, General Medicine, Paediatrics, General Surgery or Obstetrics & Gynaecology) or equivalent | 5 Years | 2 Years |
All the applicant hospital/Institute for Family Medicine Diploma course shall have at-least one faculty each in General Medicine, General Surgery, Paediatrics and Obstetrics & Gynaecology. Faculty with MD/DNB –Family Medicine may replace one of the faculty of General Medicine or Paediatrics.
Faculty counted for the purpose of accreditation in Family Medicine, shall also be counted for as faculty for accreditation in their respective specialties also. Overlapping of faculty is allowed for Family Medicine Diploma courses. For eg: The faculty counted for the purpose of Paediatrics Diploma course shall also be eligible as faculty for Family Medicine Diploma Course.
Proposed faculty in the applicant department shall be required to submit a declaration form in the prescribed format while submitting application to NBEMS. The duly filled declaration form has to be uploaded at the time of online submission of the application form
Click here for the format of Faculty Declaration Form
The applicant hospital shall be required to verify the correctness and veracity of each content of faculty declaration forms and endorse the same as true and correct. The applicant hospital shall be equally responsible besides the faculty himself/herself for any misdeclaration or misstatement, in the event of declaration turning out to be either incorrect or any part of this declaration subsequently turning out be incorrect or false.
Full time status of Faculty: As per NBEMS criteria, the applicant hospital shall be the principal place of working of the consultant who is proposed as faculty for the programme. Faculty should declare to work ‘full time’ in the applicant hospital and the same has to be confirmed in the faculty declaration form
Part time and visiting consultant shall not be considered as a faculty for Diploma courses and shall not be counted towards minimum required faculty for the purpose of accreditation of the applicant department.
A) NBEMS shall verify the full-time status of faculty in the hospital concerned through a set of documents including but not limited to, declaration form of the faculty, Form-16/16A, Form-26AS, Salary/Bank statements, HIS data, Agreements & affidavits or any other document as deemed fit by NBEMS.
B) Documents to be submitted: The following documents have to be submitted by the applicant hospital in support of the proposed faculty being working full-time at the applicant hospital:
ii. Form-26AS of the proposed faculty downloaded from TRACES website –Optional
iii. Bipartite Agreement and affidavits – In case the proposed faculty is not willing to submit Form-26AS, the applicant hospital will be required to submitto NBEMS a Bipartite Agreement and affidavits as a proof of working of the proposed faculty on full-time basis in the applicant hospital. A separate Bipartite Agreement and affidavits have to be submitted for each proposed faculty. The Bipartite Agreement and the affidavits can be seen athttps://accr.natboard.edu.in/ under the link Downloads.
Click here to view the Bipartite Agreement and affidavits
iv. Tripartite Agreement and affidavits - In case of the applicant hospital having faculty members who are getting their Form-16/16A from parent office of the applicant hospital/ outsourcing agency (engaged by the applicant hospital), the applicant hospital will be required to submit to NBEMS a Tripartite Agreement and affidavits as a proof of working of the proposed faculty on full-time basis in the applicant hospital. The Tripartite Agreement and the affidavits can be seen at https://accr.natboard.edu.in/ under the link Downloads.
Such faculty members are not required to submit the Bipartite Agreement and affidavits.
Click here to view the Tripartite Agreement and affidavits
a. For faculty working in the applicant hospital on outsourcing basis
b. For faculty whose Form-16 is generated by the parent office, the address of parent office being different from the address of the applicant hospital
Faculty will not be considered for the purpose of accreditation in case the above documents are not submitted by the applicant hospital to NBEMS
Changes in Faculty Status: The applicant department once accredited with NBEMS is required to maintain the minimum required faculty position at all times. However, under extreme circumstances if the Faculty present at the time of accreditation is to be replaced, the same has to be carried out within 3 months, under intimation to the NBEMS.
In case of any change in faculty during the accredited period, it shall be required to induct only eligible faculty as a replacement of faculty who has left. Lack of faculty due to any reason would be communicated to NBEMS within 15 days. Failure to appoint alternative faculty shall lead to withdrawal of accreditation and relocation of the ongoing trainees. This situation would also ‘red flag’ the hospital/institute for further accreditations
Newly introduced faculty in the accredited department shall be required to submit his/her declaration form in the prescribed format with supportive documents such as Additional Qualification Registration Certificate (AQRC), Form 26AS/Bipartite Agreement /Tripartite Agreement (para 4.17), letter of appointment issued by the accredited hospital and relieving letter from last employer.
The applicant hospital shall maintain details of its full-time faculty for NBEMS Diploma courses on its official website indicating their designations and time period of availability in the hospital.
Grant of Diploma Seats: Subject to fulfilment of the minimum accreditation criteria, the maximum number of seats that can be granted to the applicant hospital in the concerned specialty are:
| Faculty | Maximum Diploma Seats* |
| 1 Senior Consultant | 2 |
| 2 Junior Consultants | 2 |
The decision of NBEMS shall be final in this regard.
There is no requirement of a MoU for teaching basic sciences to the Diploma trainees. The concerned faculty for the Diploma courses shall teach the trainee in the basic sciences as applicable to the concerned specialty as per availability of local resources in the hospitals.
Patient Load in the applicant department/specialty
The applicant department should have minimum required patient load in OPD registrations and/or IPD admissions as tabulated below. The hospital shall be required to furnish the total patient load in the department for last 02 years in the application form
In surgical disciplines, details of surgical case load shall be required for the last 02 years in terms of major and minor surgeries performed by the department, as mentioned in the application form for the concerned specialty. Spectrum of clinical/surgical diagnosis available in the department for last 02 years shall be required to be furnished in the application form.
NBEMS may verify the patient load data furnished in application submitted with supportive documents such as HIS records, OT registers etc.
Patient Load requirements for Diploma courses:
|
Departments |
Minimum Patient Load per year |
| • Paediatrics
• Otorhinolaryngology (ENT) |
• Total IPD: 500 |
|
| • Total OPD: 2500 Total IPD: 500
300 per year & gynaecological component shall be 200 per year.
|
|
Departments |
Minimum Patient Load per year |
| • Ophthalmology |
|
| • Family Medicine |
• Total IPD: 1000
(This is inclusive of OPD & IPD load in General Medicine, General Surgery, Paediatrics and Obstetrics & Gynaecology) |
| • Anaesthesiology |
1. Obstetrics & Gynaecology 2. General Surgery/Orthopaedics (Any one)
4. Ophthalmology/ENT (Desirable) 5. Pain clinic (Desirable)
|
| • Radio Diagnosis | The department of Radio Diagnosis should be an integral part of the hospital and must have the following imaging modalities: • CR/DR • Ultrasound including colour Doppler • Spiral / multi slice CT |
Physical Facilities & Supportive Services
Out Patient Department: The applicant hospital should possess adequate space for:
• Registration of patients along with facilities for centralized & computerized record keeping with proper indexing (such as HIS data etc.)
• Adequate number of rooms for examining the patients in privacy.
• Case conference room/teaching room in OPD area
In-Patient Department: The hospital should possess adequate space for doctor's duty room with adequate facilities for toilet, adequate space for each bed and in between, for side laboratory, for clinical investigations and separate room for clinical conference (ward teaching) etc.
Emergency Medical/ Critical Care: The applicant hospital should have 24 hours emergency and critical care services having adequate number of beds with supportive facilities for resuscitation and good medical cover, including Emergency Surgery O.T., ICU etc.
OT Complex: Hospitals seeking accreditation with NBEMS in surgical specialties should have:
• Adequate number of operation theatres: Modular/Major/Minor
• Essential Surgical & Anaesthesia equipments in OT, Post Op Care area and Intensive Care units
• Anesthesiologists both for the hospital service and training of candidates
• Other Allied Health/Para medical staff
• Intensive Care Unit for surgical emergencies/critical care of patients
• Post-operative ward/Recovery Area
• Simulation/Skill Lab based hands on training provisions for training of NBEMS trainees
Supportive Services: The applicant hospital should have provisions for necessary supportive services for patient care as well as for training of NBEMS Diploma trainees such as:
• Radiology & Essential Imaging modalities
• Clinical Biochemistry
• Clinical Haematology
• Clinical Microbiology
• Surgical Pathology/Histopathology, Cytology
• Blood Bank/Storage
• Dietetics department with qualified dietician
• CSSD
• Medical Record Department
• Any special diagnostic or therapeutic support service required for the applicant department
Guidelines for Accredited Hospital
A. Fee to be paid by the Trainee:
The Annual course fee prescribed by NBEMS for its courses and payable by the trainee is as follows:
| Head | harges (in INR) per year |
| Tuition fees | 75,000/- |
| Library fees | 15,000/- |
| Annual Appraisal fees | 15,000/- |
| Accommodation Charges | 20,000/- |
| Total | 1,25,000/- |
• Tuition fees: The tuition fees shall cover the cost incurred for accreditation, institutional DNB office, infrastructure and HR, training, teaching & research expenses, guest lecture, administrative support expenses.
• Library fee: Library fees shall cover the provisions made by the hospital for subscription of journals and purchase of textbooks for trainees.
• Annual appraisal fees: The appraisal fees shall cover the arrangements made for the purpose of appraisal of trainees and examiner remuneration.
• Accommodation charges: Electricity and other consumables can be charged on actual basis by the hospital depending upon institutional policy. The accommodation charges cannot be levied if the accredited hospital is not providing accommodation to the trainees.
The Annual Course fee shall be collected by NBEMS on annual basis for entire training period of a trainee. The training charges and fee guidelines shall be as per public notice dated: 15-01-2021 and can be seen at Annexure 3. The disbursement of course fee to the concerned accredited hospital/institute shall be as per the above referred public notice.
The accredited hospital cannot charge any other fees like capitation fees, security deposit, security bond, and caution bond in the form of cash, fixed deposit, bank guarantee, and agreement by any instrument whatsoever. However, Government Hospitals can implement a service bond. Government Hospitals implementing a service bond are required to upload the relevant information on the counseling web portal of Medical Counseling Committee (MCC), DGHS, Government of India prior to commencement of counseling.
Stipend Guidelines
Paying stipend to the Diploma Trainees is compulsory.
5According to the NBEMS stipend policy, the hospital shall have to pay the Diploma Trainee a basic stipend prescribed by NBEMS or basic stipend according to State Government policy (whichever is higher):
Minimum stipend prescribed by NBEMS for Post MBBS Diploma:
| Year of DNB Training | Stipend (in INR) per month |
| First Year | 35,000/- |
| Second Year | 37,000/- |
The phrase “basic stipend according to state government policy” in para 5.5 should be interpreted for different states as tabulated below:
| Categories of States | The phrase “basic stipend according to state government policy” in NBEMS stipend guidelines should be interpreted as under: |
| For NBEMS Diploma courses | |
| States where the stipend to MD/MS and DM/MCh trainees of State Govt Medical Colleges is paid as a consolidated sum (without any break-up of basic pay and allowances) | The consolidated sum paid to MD/MS trainees of State Govt Medical Colleges |
| States where the stipend paid to MD/MS and DM/MCh trainees of State Govt Medical Colleges is structured as a “Basic pay plus various allowances” and paid as per recommendations of 7th CPC | Pay level 10 of 7th CPC* The 1st & 2nd Year Diploma Trainees should be treated at par with the 1st & 2nd Year DNB Trainees for the purpose of Trainees. Cell 1 & 2 of pay level 10 in Pay matrix of 7th CPC correspond to 1st & 2nd year of training respectively. |
This does not include any kind of allowances as may be paid to MD/MS candidates in respective states. It is at liberty to the accredited hospitals to pay any allowances over and above the minimum sum prescribed by NBEMS.
Parity to the basic stipend paid by respective State Government should be maintained and rates of stipend may be periodically revised.
NBEMS accredited hospitals are at liberty to pay Diploma trainees a monthly stipend more than the minimum stipend prescribed by NBEMS.
It is also desirable that the hospital provides accommodation to their trainees in addition to their stipend. However, the hospital shall not reduce the stipend of the trainees in lieu of providing accommodations.
Functionaries of the applicant hospital
The applicant hospital shall designate the following authorities from its staff for diploma courses:
i. Head of the Institute/ Chief Medical Superintendent / Medical Superintendent / CMO In-charge /Civil Surgeon/ Director: Nodal officer for compliance of the rules and guidelines governing the programme as prescribed by NBEMS.
ii. NBEMS Programme Co-ordinator (Single Point of Contact- SPoC): He/She shall be the resource person either from the management or academic staff who shall communicate with NBEMS pertaining to smooth running of the Diploma courses. The communication from NBEMS shall be sent to SPoC. SPoC shall be responsible for filling up of the application form for accreditation with NBEMS in consultation with the hospital functionaries indicated at 5.14 and 5.16
iii. Head of the Department / Senior Faculty/ In-charge: Designated head of the applicant department/Senior faculty/In-charge shall be responsible for all administrative formalities (such as verifying faculty declaration forms, signing applications/ various documents on behalf of the applicant department etc.) with NBEMS related to NBEMS Diploma courses. He/She shall be deciding the academic & duty/posting roster of NBEMS trainees.
It is mandatory that the applicant hospital nominates the aforesaid functionaries for the NBEMS Diploma courses and indicate the same prominently with contact telephone no, mobile no and email-ID at the hospital’s Notice Board for the benefit of NBEMS trainees.
Grievance Redressal Committee (Accredited Hospital)
To address work-place based issues between the NBEMS trainees and NBEMS accredited hospitals, a Grievance Redressal Committee has to be mandatorily constituted at each of the accredited hospital.
The accredited hospitals shall be required to constitute this committee as per composition detailed below and widely notify the provisions made for addressing grievances of the DNB, FNB and Diploma trainees.
| S. No. | Members | Role |
|
1 | Head of the Institute/ Chief Medical Superintendent / Medical Superintendent /CMO In-charge /Civil Surgeon/ Director. |
Chairman |
| 2 | Senior Faculty from Medical Specialty (In-House). | Member |
| 3 | Senior Faculty from Surgical Specialty (In-House). | Member |
| 4 | NBEMS programme Coordinator/SPoC of the hospital. | Member |
| 5 | Medical Superintendent/ HOD or equivalent in the hospital. | Member |
| 6 | Representative of NBEMS trainees of the hospital. | Member |
|
7 | External Medical Expert of the Rank of Professor of a Govt. Medical College (or equivalent) with Basic Science background. |
Member |
| One of the members of the Grievance Redressal Committee shall be female & one of the members shall be the representative of SC/ST community. | ||
The Terms of Reference for this committee shall be as under:
• To attend to grievances of registered NBEMS candidates related to NBEMS training against the hospital.
• To attend to disciplinary issues related to Diploma training against registered NBEMS trainees of the hospital.
• To submit an action taken report to NBEMS in matters which are escalated for redressal at NBEMS level.
Any grievance related to Diploma training shall be attended by this committee. Such matter shall not ordinarily be entertained by NBEMS, however, if the complainant is not satisfied with the decision of the hospital Grievance Redressal Committee, such matters shall be forwarded for further adjudication by NBEMS.
For any query/assistance, you may contact NBEMS through Communication portal. This portal can be accessed through Quick Link “Communication Web Portal” under “Contact Us” menu on NBEMS website https://natboard.edu.in
To view the official notice : click here : https://medicaldialogues.in/pdf_upload/natboard-datapublicnoticenotice202301208489-199177.pdf
