a) Covering letter
b) JSAC/ UGRMC/PGRMC certificate
c) Informed Consent Documents (PIS, Consent forms , Assent form etc.)
d) Research proposal (JSAC ver. July 2020) / PGRMC proposal dated 15.11.2020
e) Data collection proformas, Questionnaire etc.
f) CV of PI / Co-PI (s) / Guide/ Co-Guide (s)
g) Printout of the online IEC application
h) Signed Declaration form
i) Any other documents
(PIs / Students are requested to attach the documents in the above given order i.e a to i )
4. Procedure and guidelines to upload proposal on e-EC portal is available in the JIPMER website https://jipmer.edu.in/research/research-committees/institute-ethicscommittee/important-information
5. The hard copy should be typed using both sides of A4 size paper, in 11 font size with 1.5 spacing and page numbering.
6. The last date of submission of proposals to reach the office of the undersigned for consideration of approval by Institutional Ethics Committee for the month of July is on or before 09-07-2021 (Friday). Proposals submitted before the last date will be taken up for discussion in IEC Interventional committee meeting scheduled to be held on 29-07-2021 (Thursday).
Procedure for Online application for Ethics approval
Step – 2: In online form, investigators are required to fill their background information. After submission of the online form, investigator will receive an e-mail to create a password for their account. Password must include an uppercase letter, a lower-case letter, a number, and a special character.
Step – 3: Reopen the webpage again and login with user ID (Personal E-mail ID) and password as Principal Investigator.
Step – 4: Click on Submit new project on the left menu.
Step – 5: Fill the required details under Project Summary.
Under Review type, choose one of the following:
Full Board Review: For Fresh proposal
Expedited Review: For Major / Minor revision
For waiver of consent
Exemption from Review: For Exemption from Review
Step – 6: Answer the FILTER QUESTIONS suitably to proceed with online filling of the application form:
1. Does your research involve human genetic testing? Yes No
2. Will participants be prospectively recruited? Yes No
3. Is your research socio-behavioural and/or public health research? Yes No
4. Is your research a clinical trial? (both academic and regulatory clinical trials of drugs, devices, innovative procedures, IND, BA, BE, ISM,) Yes No
Step 7: Fill the Application form for Initial review as per project requirements.
Step – 8: Download the Declaration page and affix signatures of all the investigators. If required, use an additional blank sheet. Scan and upload on the same webpage. Click save and Continue.
Step – 9: Fill the checklist page as required. Continue filling the Annexures.
Step – 10: In the Documents section, upload essential documents after selecting the appropriate option from drop-down menu (Covering letter forwarded by guide, JSAC Protocol INCLUDING data collection proforma, Informed Consent Documents in English &Tamil) in pdf format only and click on save button.
Step – 11: Once you click Next, the incomplete sections will be highlighted in orange. Revisit the sections and complete the must enter fields in the suitable formats.
Step – 12: The last tab on CV can be used to save your CV profile on the website for future use.
Step – 13: Finally, all the tabs appear green. Click on Submit to IEC review button to finish the submission.
For downloading the filled in application for hard copy submission: Step 1: In the home page, click on My projects tab and look for your submission. Click on the eye icon for project overview.
Step 2: Click on the Projects documents tab and check the bottom half for downloading the IEC application.
Step – 3: View the application and download it.
To view the official notice, click on the following link:
For more details, log on to the official website of JIPMER:
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