NBE Invites Applications From Hospitals Seeking Accreditation For Post MBBS Two Year Diploma Courses July - August Cycle, details

Delhi: Applications are invited from the hospitals for seeking accreditation with NBEMS for Post MBBS two-year Diploma courses in 9 broad specialty programs for July / August Cycle. The National Board of Examinations (NBE) has released a detailed information bulletin.

The last date for online submission of the application form is 31.8.2023, and the last date for receipt of the Hard Copy of the application form at the NBEMS Office is 15.9.2023.

National Board of Examinations in Medical Sciences will administer the following Post MBBS 2 Years NBEMS Diploma courses –

Post MBBS Diploma Courses -

General instructions –

The National Board of Examinations in Medical Sciences (NBEMS) accredits hospitals/institutions for running Post MBBS 02 years Diploma courses in nine Broad specialties. The hospitals/institutions willing to run these courses can apply for Accreditation with NBEMS.

The hospitals running three years of DNB courses in any of the nine specialties can also apply for Diploma Courses with the same infrastructure. However, the faculty which has been considered for the DNB course will not be considered for the Diploma course i.e. the applicant hospital shall be required to have separate faculty for the Diploma courses.

MCI/NMC courses and NBEMS Diploma courses cannot run concurrently in the same specialty in the same hospital as they share the same beds, resources, and faculty. The grant of accreditation is solely at the discretion of NBEMS and subject to the fulfillment of the minimum Accreditation criteria prescribed by NBEMS.

Mere online registration of the applicant hospital/ online submission of the application form/ payment of accreditation fee/fulfillment of the prescribed accreditation criteria does not render an applicant hospital/institute eligible for the grant of accreditation or imply that NBEMS must accredit the applicant hospital/institute.

NBEMS reserves its absolute rights to alter/modify/delete/amend any or all of the criteria as given in this information bulletin at any stage during the process.

Applicant hospital/institute shall have no rights or equity in their favor merely because they have submitted their application seeking accreditation with NBEMS. Applicant hospitals/institutes must study the information bulletin and instructions for the fulfillment of eligibility criteria before submitting the application form.

The existing schedule, pattern, policy, and guidelines for accreditation are for ready reference only but are not to be treated because the NBEMS is bound to follow the same in the future. In case of any ambiguity in the interpretation of any of the instructions/terms/rules/criteria regarding the determination of eligibility/grant of accreditation/any of the information contained in the information bulletin, the interpretation of NBEMS shall be final and binding on all the parties. NBEMS reserves its right to relax any of the criteria/clauses if deemed appropriate in case of a grant of fresh/renewal accreditation.

Submission of false information or fabricated records for the purpose of seeking accreditation may lead to disqualification for accreditation and debarment from seeking accreditation in the future.

Applications of applicant hospitals/institutes seeking accreditation with NBEMS that do not fulfill the minimum criteria prescribed may be summarily rejected by NBEMS at Pre - Assessment stage. The grant of accreditation by NBEMS is purely provisional and governed by the terms and conditions stated in the accreditation agreement. A copy of the same will be sent to the hospital after NBEMS has accredited it.

Applicant hospital/institute may kindly note that the use of any agent or agency or any party who is not an employee or office bearer of the applicant hospital/institute for the purpose of preparing, drafting, submitting, and/or representing the applicant hospital/institute is strictly prohibited. In the event of such an instance being brought to the notice of NBEMS, NBEMS reserves its absolute right to summarily reject the application besides further action as may be deemed appropriate, including but not limited to debarment from filing an application seeking accreditation in the future.

Statements made by the applicant hospital shall be certified by the Head of the Institute at the appropriate place, and the claims made in the application shall be supported by relevant document(s). Applications submitted by the hospital/institute not found to be compiled in accordance with the prescribed guidelines may not be processed.

The applicant hospitals must provide correct, updated, and factual information at the time of online submission of the application form. Additional information must be furnished by the applicant hospitals whenever sought by NBEMS or if there are changes in the faculty or infrastructure of the applicant hospitals pursuant to the submission of the application form.

Request for change in the specialty/clubbing of applications will not be considered under any circumstances. The application form has to be submitted as per the guidelines for application forms completion, printing, and submission as contained in this information Bulletin and Online Accreditation Application Portal.

The applications for accreditation of a hospital/institute for NBEMS Diploma courses shall be invited twice a year as per the following schedule -

1. January/February Application Cycle

2. July/August Application Cycle

The jurisdiction for any dispute shall be in New Delhi only.

Online Accreditation Application Portal –

Applicant hospitals/institutes shall be required to submit the application form online through Online Accreditation Application Portal (OAAP) as per the steps indicated below –

1. Create a User – Online

2. Create a profile of the applicant hospital – Online. NBEMS will verify the hospital profile. The applicant hospital cannot submit the application unless NBEMS verifies the profile.

3. Fill out the online application form

4. Complete the application form and upload Annexure – Online

5. Fee payment through online payment portal – Online

6. Print and submit the hard copy of the Application form – Offline

Steps to create a “new user” –

1. Hospital registration - to log in as a new user on the NBE Online Accreditation Application Portal (OAAP) https://accr.natboard.edu.in. Click on Hospital Login/Sign-up tab and then “NEW USER”

2. Read the information bulletin before you proceed with New User Registration

3. Enter the USER ID, Password, Mobile Number & Email of the authorized personnel of the hospital. The same User Id and Password will be used for future logins to the Accreditation portal

4. OTPs will be sent to the Mobile number and the Email address provided by the hospital in the USER DETAILS column. Enter both the OTPs (Mobile & Email) for a successful registration

5. After the completion of the registration process, an acknowledgment email, “User Registration successful with Online Accreditation Application Portal,” will be sent to the registered email address

Steps for creating a profile of the applicant hospital –

1. After logging into the Online Accreditation Application Portal (OAAP), the hospital has to create a profile of the hospital

2. Enter the details of the hospital (mandatory fields), save, and move to the next page

3. Enter the details of the Senior Functionaries of the Hospital with their Email IDs & phone number

4. Save the details (mandatory fields) and move to the next page

Uploading of the hospital profile –

1. The printout of the Hospital Profile on the official letterhead of the applicant Hospital has to be taken. It is to be signed by the Administrative Head of the hospital along with the stamp/seal of the concerned authority

2. Scan the letter in jpeg/jpg/pdf format with a maximum size of up to 1 MB

3. Upload the scanned letter under the section “UPLOAD HOSPITAL PROFILE” given at the bottom of the page

4. After successfully uploading the scanned letter, click “Register Applicant Hospital” to complete the hospital registration process

NBE will authenticate the uploaded profile of the hospital within 2 working days. Once the hospital profile is authenticated by NBE, the hospital will be able to use the Online Accreditation Application Portal (OAAP) for accreditation-related activities.

Accreditation fee –

Applicant hospitals/institutes seeking new accreditation or renewal of accreditation in any specialty must pay an accreditation fee of Rs. 2,00,000/- Plus GST @18% for each specialty. The online application form fee for each specialty is Rs. 3,000/- Plus GST @5%.

The application fee to be paid for each application form -

NBE has further notified that grossly incomplete applications or applications not fulfilling the minimum accreditation criteria shall be closed at the Pre-assessment level i.e. without undertaking any physical assessment/ inspection of the applicant hospital.

Compliance submission to Pre - Assessment Deficiencies: The applicant hospital shall be permitted to submit to NBEMS the compliance to deficiencies noted in the pre-assessment processing of the applications.

Assessment of the applicant hospital: NBEMS shall appoint an assessor to undertake the physical assessment /inspection of the hospital with regard to infrastructure, facilities, faculty, patient load, and other related information. The assessment schedule will be intimated to the applicant hospital 2 weeks in advance. The exact date of the physical assessment, along with the details of the NBEMS appointed assessor shall be informed to the applicant hospital 1-2 days prior to the date of assessment/inspection.

Post Assessment Processing: The application form and the documents submitted by the hospital, along with the assessment report of the NBEMS-appointed assessor, shall be placed before the NBEMS Accreditation Committee.

It usually takes 6-9 months to complete the processing of the application form (from the date of receipt of the hard copy of the application form at NBEMS till approval from the Governing Body, NBEMS, and communication of the final outcome to the applicant hospital).

The accreditation, if granted by NBEMS, is purely provisional and is valid for a period of up to five years. Once the accreditation is granted to the applicant hospital in any specialty, the hospital will be required to sign an Accreditation Agreement, which contains the various terms & conditions applicable to the accredited hospital.

Annual review of accreditation –

1. NBEMS shall undertake an annual review of the accredited department in the 3rd year of the accreditation cycle to ensure that the hospital is complying with the terms & conditions of the Accreditation Agreement and is fulfilling the minimum NBEMS accreditation criteria.

2. The accredited Post MBBS Diploma seat of a department may be excluded from the counseling seat matrix if the hospital fails to complete the annual review of the concerned specialty successfully.

Minimum accreditation criteria –

The applicant hospital -

Clinical establishment -

The applicant Hospital/Institute should be a clinical establishment having the requisite infrastructure of minimum prescribed beds providing comprehensive OPD and IPD-based medical services in a single campus. Any clubbing of infrastructure, facilities, and faculty of multiple hospitals/units of the applicant hospital is not permitted for seeking accreditation in the name of the applicant hospital.

The applicant hospital should have a minimum of 02 years of standing in the clinical establishment before it can be considered for commencement of NBEMS Diploma courses. However, the hospital can apply for seeking accreditation with NBEMS after completing 01 years in clinical operations. Years in clinical operation should be substantiated with supportive documents such as a certificate of registration of the applicant hospital under applicable acts & rules. Failure to substantiate the minimum required period in clinical operations (i.e. at least 01 year by the last date of application submission) with supportive documents shall invite closure of the application.

Mandatory regulatory / licensing approvals and all statutory requirements/clearances should have been obtained from appropriate administrative authorities / State Government / Central Government / Pollution Control Board Certificate / Municipal corporations, and various councils. It shall be the responsibility of the hospital to obtain the necessary clearances, and NBEMS shall not be responsible if the hospital fails to obtain or comply with any required mandatory certifications such as but not limited to -

1. Certificate of Registration of the hospital under applicable Acts and Rules

2. Pollution Control Board Certificate issued by State Government for Biomedical waste Management

3. Valid Fire Safety Certificate from State Fire Department

4. Building Complex Occupancy Certificate

5. Certificate of Incorporation of Parent Company/ Certificate of Registrar of Society (if applicable)

6. AERB approval for operations of Medical Diagnostic equipment (X-rays, CT Scan, MRI, PET Scan, Linear Accelerator, etc.)

7. Certificate issued by the State Government to the agency which is authorized for Bio-Medical waste management of the applicant hospital

8. Other regulatory approvals which may be specific to the specialty applied for seeking accreditation

Beds & other Infrastructural requirement for NBEMS Diploma courses -

The following documents have to be submitted by the applicant hospital in support of the proposed faculty being working full-time at the applicant hospital -

1. Form-16/16A of the proposed faculty downloaded from the TRACES website or provided by the employer – Mandatory to be submitted

2. Form-26AS of the proposed faculty downloaded from the TRACES website – Optional

3. Bipartite Agreement and affidavits – In case the proposed faculty is not willing to submit Form-26AS, the applicant hospital will be required to submit to NBEMS a Bipartite Agreement and affidavits as proof of working of the proposed faculty on a full-time basis in the applicant hospital. A separate Bipartite Agreement and affidavits must be submitted for each proposed faculty. The Bipartite Agreement and the affidavits can be seen at https://accr.natboard.edu.in/ under the link Downloads.

4. Tripartite Agreement and affidavits - In case of the applicant hospital has faculty members who are getting their Form-16/16A from the parent office of the applicant hospital/ outsourcing agency (engaged by the applicant hospital), the applicant hospital will be required to submit to NBEMS a Tripartite Agreement and affidavits as a proof of working of the proposed faculty on a full-time basis in the applicant hospital. The Tripartite Agreement and the affidavits can be seen at https://accr.natboard.edu.in/ under the link Downloads.

Grant of Diploma Seats: Subject to fulfillment of the minimum accreditation criteria, the maximum number of seats that can be granted to the applicant hospital in the concerned specialty is -

Patient load requirements for diploma courses –

Physical facilities & supportive services –‘

Outpatient Department: The applicant hospital should possess adequate space for -

1. Registration of patients and facilities for centralized & computerized record keeping with proper indexing (such as HIS data etc.)

2. Adequate number of rooms for examining the patients in privacy.

3. Case conference room/teaching room in the OPD area

In-Patient Department: The hospital should possess adequate space for the doctor's duty room with adequate facilities for the toilet, adequate space for each bed and in between, for a side laboratory, for clinical investigations, and a separate room for the clinical conference (ward teaching), etc.

Emergency Medical/ Critical Care: The applicant hospital should have 24-hour emergency and critical care services having an adequate number of beds with supportive facilities for resuscitation and good medical cover, including Emergency Surgery O.T., ICU, etc.

OT Complex: Hospitals seeking accreditation with NBEMS in surgical specialties should have -

1. Adequate number of operation theatres: Modular/Major/Minor

2. Essential Surgical & Anaesthesia equipment in OT, Post Op Care area, and Intensive Care units

3. Anesthesiologists both for the hospital service and training of candidates

4. Other Allied Health/Paramedical staff

5. Intensive Care Unit for surgical emergencies/critical care of patients

6. Post-operative ward/Recovery Area

7. Simulation/Skill Lab-based hands-on training provisions for training of NBEMS trainees

Supportive Services: The applicant hospital should have provisions for necessary supportive services for patient care as well as for the training of NBEMS Diploma trainees such as -

1. Radiology & Essential Imaging modalities

2. Clinical Biochemistry

3. Clinical Haematology

4. Clinical Microbiology

5. Surgical Pathology/Histopathology, Cytology

6. Blood Bank/Storage

7. Dietetics department with a qualified dietician

8. CSSD

9. Medical Record Department

10. Any special diagnostic or therapeutic support service required for the applicant department

The fee to be paid by the Trainee -